Project Coordinator
Gallatin Gateway, MT
Full Time
Entry Level
What We Offer
Who Are We
The Earth Elements Stone Fabrication Shop is a state-of-the-art digital stone fabrication shop. Serving the Bozeman and Big Sky Area. With 20,000 square feet and multiple digital machines, we are the largest operator in the area. Our Stone Fabrication Shop serves the Design Center next door. This is an excellent opportunity for the successful applicant to join this fast-growing company. Earth Elements Design Center supplies high-end custom home interior finishes to the building industry. We are a complete one-stop shop with Appliances, Cabinetry, Doors and Door Hardware, Lighting, Slab, Tile, and Wood Flooring.
The Job
Learn more about us on our website at https://earthelements.com/about/careers.
- Competitive compensation
- Generous Paid Time Off
- On the job training provided
- Competitive Health insurance (Medical, Dental and Vision), along with access to wellness perks, and Telemedicine
- Dental, Vision, Short Term Disability, Health Savings Account, Accident, and Life Insurance
- Generous employee discount
- Birthday Bonus
- Referral Bonus
- Employee Assistance Program
- 401k retirement plan
- Paid holidays
- Paid maternity leave
- Discounts with company merchants
- Annual work apparel provided – boots, shirts, sweatshirts, and hats
- Flexible work environment for a work life balance
Who Are We
The Earth Elements Stone Fabrication Shop is a state-of-the-art digital stone fabrication shop. Serving the Bozeman and Big Sky Area. With 20,000 square feet and multiple digital machines, we are the largest operator in the area. Our Stone Fabrication Shop serves the Design Center next door. This is an excellent opportunity for the successful applicant to join this fast-growing company. Earth Elements Design Center supplies high-end custom home interior finishes to the building industry. We are a complete one-stop shop with Appliances, Cabinetry, Doors and Door Hardware, Lighting, Slab, Tile, and Wood Flooring.
The Job
- The Project Coordinator position is responsible for assisting in overall coordination of projects within the Fabrication Department. The Project Coordinator is responsible for directing and coordinating manpower, services and inventory, including processes to maximize utilization of services and equipment. This position works as a liaison with Accounting, Information Technology, Human Resources, etc. to ensure the Fabrication Department is functioning efficiently to ensure streamlined processes.
- Assist Management with scheduling and appointments for staff and key personnel.
- Ensuring a high level of customer service is given to clientele by answering phone calls, emails, and referring to the appropriate contact within the department.
- Communication across departments to coordinate all field activities and follow up to ensure customer satisfaction.
- Scheduling subsequent activities as necessary.
- Track incoming plumbing items, label each item per job, and manage outgoing items to match Install records.
- Communicate and schedule the Stone Installers and Template personnel to ensure all appointments are being met and installers have adequate resources to complete their assigned tasks.
- Communicate with Lead Installers each afternoon to ensure the work is being completed as scheduled, paperwork is current, returned, and logged in JobTracker. Collect receipts and Purchase Orders for the day, download daily photos, assist with re-stocking of trailer supplies, and log any missing tools.
- Work with Lead Installers and Project Engineering for any remakes needed.
- Review upcoming daily, weekly, and monthly schedules to set up and/or confirm tasks for projects, review the Job Form for missing information, and gather information as necessary.
- Follow-up with Project Engineering, Machines, and Fabrication departments in order to review progress and for any necessary information or products that are needed for jobs.
- Ensure new projects are signed off and moving through production, existing projects – update and confirm install dates.
- Inspect trucks and trailers for cleanliness and readiness. Schedule immediate maintenance and repairs as necessary.
- Managing ongoing repairs and maintenance with vehicles and machinery.
- Accountable for all vehicle keys and ensure proper parking procedures are followed.
- Issuing Purchase Orders prior to purchasing and collecting invoices and receipts daily from all personnel.
- Maintaining records, vendor invoices, and coding invoices monthly for Accounting.
- Managing the supply inventory to ensure all orders are stocked in a timely manner and delegating through the Machine Manager, Fabrication Manager and the Shop Assistant.
- Assisting Accounting and Human Resources with payroll processing for the Fabrication division and verifying all time is accounted for.
- Facilitating Safety Program and logging safety meetings, administrating reporting as necessary through Human Resources for injuries and accidents.
- This position has no supervisory responsibilities.
- This job operates in an office environment with some outside exposure during the day. This role routinely uses equipment such as computers, phones, copiers, etc.
- While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, use hands to finger, handle or feel, and reach with hands and arms. The employee must be able to occasionally lift and/or move objects up to 25 lbs.
- This is a full-time position. Hours of work are Monday through Thursday, 7:00 a.m. to 5:00 p.m. with additional hours and schedule changes as needed for business purposes.
- Travel is primarily local, up to 2 hour driving distance during the business day may be expected on a rare basis.
- The ideal candidate will have these competencies: Communication Proficiency, Computer Proficiency/Technical Capacity, Time Management, Quality Focus, Results Driven, and Supply Management.
- A high school diploma or equivalent is required.
- Project Coordinator, Logistics or Office Management experience, preferred
- Must be proficient in English
- Clean driving record, able to meet insurability qualifications
Learn more about us on our website at https://earthelements.com/about/careers.
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